ShareDocs Enterpriser

  Data loss: every company learns to dread this term. No matter your industry, you handle data in some form or another. This data—all this information—serves as a foundation for your entire business. You cannot run a company without information about your clients, your finances, your employees, or even your daily coffee runs. (Okay, maybe not that last part, but you get the point!) We’re trying to emphasize on the importance of backing up your data, and doing it the right way. As experienced vendors of document management solutions (DMS), we’ve compiled some of the best practices to implement when backing up your files. We hope you find these tips insightful. Digitize Your Documents Alright, you can call us biased all you want, but it is a fact that paper documents are not secure! Managing paper documents is costly, space and time consuming, and most importantly, difficult to truly backup. Sure, there are facilities to physically backup your documents, but they come with downsides ...

  In today's digital age, security is paramount for any organization. Enterprise content management software (ECM) solutions like cloud document management systems (cloud DMS) offer a secure alternative to traditional paper-based document management. But what makes a cloud DMS so secure? Here, we delve into the five key features that act as fortresses, protecting your vital information: 1. Secure Access Controls: Guarding the Gates Imagine a library with open access to every book. Now, imagine the same library with designated sections, access cards, and librarians controlling who can borrow which books. That's the power of access controls in a cloud DMS. User authentication ensures only authorized personnel can access specific documents. Administrators can assign granular access levels , granting users permission to view, edit, or download documents based on their roles within the organization. This eliminates the risk of unauthorized acces...