ShareDocs Enterpriser

Illustration by Joshua Diniz Introducing a DMS (or rather, even pitching the idea) can be a little daunting since most of your coworkers are used to their routine. In this article, we explore the process to help you bring everyone on the same side and implement a mobile DMS to benefit the company as well as your coworkers. Discuss Usage One of the core reasons for implementing a DMS is to solve a problem. Depending on the industry, this problem could look like many things. Typically, offices implement basic DMS in order to organize and digitize their documents. A mobile DMS can help reduce costs associated with travelling—or assist with remote work.  Upon discussing as a team however, you can figure out what problems lie on the sidelines—make your coworkers feel part of the early discussion. Maintain Transparency DMS is a technology that will require employees to adapt to an updated workflow. It is natural for some to be unwelcoming to new change—that’s unavoidable. However, commun...

  Illustration by Joshua Diniz In the wake of COVID-19 concerns, many companies are scrambling to implement remote working strategies. While this is a crucial step in slowing the spread of the virus, working from home can be a hurdle for companies without the proper infrastructure. Real-time document collaboration: Team members can work on documents simultaneously, seeing edits and updates instantly. This eliminates the need for emailing back-and-forth versions and ensures everyone has access to the latest information. Version control: Cloud DMS tracks every change made to a document, allowing you to revert to previous versions if needed. This eliminates confusion and ensures everyone is working on the correct document iteration. Secure document sharing: DMS allows you to share documents securely with colleagues and clients, even those outside your organization. You can set permission levels to control who can view, edit, or download documents...

Now that the world has been plunged into working from home, we all have a lesson to learn from the companies that were prepared for this. These companies—which promote a remote-focused work environment—are being looked at as a role model to follow in the current crisis. Remote-first companies include leaders like Stripe in finance, Zapier in automation, InVision and Sketch in design, and Doist in project management. What puts remote-first companies ahead of ‘remote-friendly’ ones is their commitment to fully digitizing their workspace. Sure, every company can handle letting a few employees work from home, but in the current COVID-19 crisis, these remote-friendly companies are  struggling to operate their business outside of a designated work environment. To combat this, here’s some lessons we can learn from remote-first companies on how to carry on business as usual during a pandemic. How to communicate (effectively) outside a physical space One of the benefits of working out of a ...