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Illustration by Joshua Diniz Introducing a DMS (or rather, even pitching the idea) can be a little daunting since most of your coworkers are used to their routine. In this article, we explore the process to help you bring everyone on the same side and implement a mobile DMS to benefit the company as well as your coworkers. Discuss Usage One of the core reasons for implementing a DMS is to solve a problem. Depending on the industry, this problem could look like many things. Typically, offices implement basic DMS in order to organize and digitize their documents. A mobile DMS can help reduce costs associated with travelling—or assist with remote work.  Upon discussing as a team however, you can figure out what problems lie on the sidelines—make your coworkers feel part of the early discussion. Maintain Transparency DMS is a technology that will require employees to adapt to an updated workflow. It is natural for some to be unwelcoming to new change—that’s unavoidable. However, commun...

  In today's digital age, security is paramount for any organization. Enterprise content management software (ECM) solutions like cloud document management systems (cloud DMS) offer a secure alternative to traditional paper-based document management. But what makes a cloud DMS so secure? Here, we delve into the five key features that act as fortresses, protecting your vital information: 1. Secure Access Controls: Guarding the Gates Imagine a library with open access to every book. Now, imagine the same library with designated sections, access cards, and librarians controlling who can borrow which books. That's the power of access controls in a cloud DMS. User authentication ensures only authorized personnel can access specific documents. Administrators can assign granular access levels , granting users permission to view, edit, or download documents based on their roles within the organization. This eliminates the risk of unauthorized acces...