ShareDocs Enterpriser

  Data loss: every company learns to dread this term. No matter your industry, you handle data in some form or another. This data—all this information—serves as a foundation for your entire business. You cannot run a company without information about your clients, your finances, your employees, or even your daily coffee runs. (Okay, maybe not that last part, but you get the point!) We’re trying to emphasize on the importance of backing up your data, and doing it the right way. As experienced vendors of document management solutions (DMS), we’ve compiled some of the best practices to implement when backing up your files. We hope you find these tips insightful. Digitize Your Documents Alright, you can call us biased all you want, but it is a fact that paper documents are not secure! Managing paper documents is costly, space and time consuming, and most importantly, difficult to truly backup. Sure, there are facilities to physically backup your documents, but they come with downsides ...

Audit season. It can send shivers down the spine of even the most organized business owner. External auditors arrive, meticulously evaluating your processes and requesting specific documents. Imagine scrambling to find a crucial purchase order – you recall the timeframe and approximate value, but the document itself is missing. Desks, shelves, and storerooms are ransacked in a desperate search. This scenario can be a thing of the past with a robust Document Management System (DMS) in place. Enhanced Security and Access Control for Streamlined Audits A secure DMS like ShareDocs Enterpriser goes beyond simple document storage. It empowers you with a comprehensive suite of features to ensure audit readiness and data security: Multi-Factor Authentication: Add an extra layer of security by requiring a second verification factor, like a one-time password (OTP) or fingerprint scan, for user login. This strengthens access control and minimizes the risk of unauthorized acces...