ShareDocs Enterpriser: 2021 Enhancements Ushering in a New Era of Document Security and Governance

At ShareDocs, document security is paramount. We understand the importance of providing controlled access and permissions that align with your organization's information security policies. In 2021, we introduced five key enhancements to ShareDocs Enterpriser, transforming it from a central document repository into a comprehensive information governance tool.

1. Streamlined User Management with SSO Integration:

Many organizations treat their DMS as a secure vault, but creating separate user accounts can be cumbersome. ShareDocs Enterpriser now seamlessly integrates with your existing Single Sign-On (SSO) system, leveraging your established user base for effortless access. This eliminates the need for duplicate credentials and ensures only authorized personnel can access the DMS, all while maintaining a familiar login experience.

2. Enhanced Security with Two-Factor Authentication (2FA):

ShareDocs Enterpriser now offers an additional layer of security with 2FA. Administrators can enforce mandatory 2FA logins, requiring users to enter a one-time password (OTP) received via SMS in addition to their regular credentials. This significantly reduces the risk of unauthorized access attempts, even if a user's login information is compromised. For organizations seeking a less stringent approach, we also offer CAPTCHA verification on login attempts. Additionally, these security features can be selectively applied to specific user groups for a customizable security posture.

3. Effortless Folder Structure Creation with Bulk Upload:

Enterprise-level document management often involves complex folder hierarchies. Manually creating numerous folders and subfolders can be a significant time drain for administrators. In 2021, ShareDocs Enterpriser introduced a smarter solution: bulk folder creation via spreadsheet upload. Simply define your desired folder structure in a spreadsheet template, upload it to the system, and ShareDocs Enterpriser will automatically generate the entire folder hierarchy within minutes. This eliminates hours of manual effort and ensures consistency in your document organization.

4. Simplified Permission Management with Group-Based Access Control:

Assigning permissions to numerous folders and subfolders can be a challenge. ShareDocs Enterpriser addresses this with group-based access control via spreadsheets. Create user groups within the system, download a permissions template, and assign "Yes" or "No" access rights for various actions like view, upload, download, and deletion. Upload the completed spreadsheet, and ShareDocs Enterpriser will configure permissions for all folders and subfolders associated with those user groups.

5. Proactive Error Detection with Exception Reporting:

Bulk operations inherently carry a risk of errors. ShareDocs Enterpriser mitigates this risk with exception reporting. When performing bulk actions like folder creation, permission assignment, or document uploads, the system generates reports highlighting any errors encountered. These reports detail issues such as duplicate folder names, invalid data entries, or duplicate document uploads, allowing administrators to address them before they impact the system.

2021: A Year of Innovation Driven by Customer Feedback

At ShareDocs, we prioritize continuous improvement. The 2021 enhancements to ShareDocs Enterpriser were driven by valuable insights from our esteemed customers. By understanding user pain points and developing solutions, we are committed to making ShareDocs Enterpriser the smartest and most secure document management platform available.

Contact us today to learn more about how ShareDocs Enterpriser can empower your organization with robust information governance and document security.

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