3 Reasons Why Small Firms Need Cloud Document Management Solutions with Workflow Automation Tools

Photo by rawpixel.com from Pexels

Venturing out to set up a small firm is exciting, but it also comes with its own challenges. As an up-and-coming business, resources are often tight, and managing expenses is crucial. While some small firms try to cut corners by minimizing operational costs, a smart investment in a cloud document management solution (DMS) with workflow automation tools can actually save you money in the long run. Here are three key reasons why deploying a DMS with workflow automation is an ideal and important investment for any small firm:

1. Cost Savings and Improved Efficiency with Workflow Automation

Contrary to popular belief, a DMS isn't an expense; it's a profit booster. Studies have shown that automated document management systems are significantly more cost-effective than allocating this task to a dedicated employee.

Documents are the lifeblood of your business. Losing or misplacing them can be costly, leading to delays, fines, or even the complete collapse of your firm. An automated DMS with workflow automation tools eliminates the risk of human error by streamlining document storage, retrieval, and management. Workflow automation tools can further reduce costs by automating repetitive tasks associated with document processing, freeing up your team to focus on higher-value activities.

Cloud-based DMS offers an additional layer of security and cost savings in case of unforeseen circumstances like natural disasters or security breaches. Data loss can cripple a small business. A DMS acts as a preventive measure, ensuring your critical information is always secure and accessible.

2. Reclaim Valuable Space with Cloud Storage

Small firms often lack the physical space for traditional document storage solutions like bulky filing cabinets. A cloud-based DMS eliminates this need, freeing up valuable office space. Imagine clearing up 2-3 rooms worth of storage! This newfound space can be used to seat more employees, boosting your overall productivity.

3. Save Time and Boost Productivity with Powerful Search Tools

Small businesses often struggle with limited staff. When an employee needs to reference a document, they have to stop working, search through physical files, and waste valuable time. Manual document archiving is inefficient and time-consuming.

A DMS with robust search functionality, including features like optical character recognition (OCR), can help you locate documents quickly and easily based on keywords or content. Documents can be scanned, tagged, and even marked as favorites for easy access, significantly reducing time wasted searching for files.

Conclusion: Invest in a Cloud DMS with Workflow Automation for a Streamlined Future

By implementing a cloud DMS with workflow automation tools, small firms can  achieve significant cost savings, reclaim valuable office space, and boost employee productivity. This translates to a more efficient and profitable business operation.

Ready to transform your document management and streamline workflows? Contact ShareDocs Enterpriser today to learn more about our enterprise content management software solutions designed specifically for small businesses!

Check our solutions for Manufacturing Industry, Banking, Insurance & Finance, Healthcare, Logistics / Supply Chain, Aviation Industry, FMCG , Law Firms. Government Departments and Hospitality Industry